There are various benefits that organizations can have by using professional corporate travel agent services. The business that chooses not to use these services, not only loses money but loses out on exceptional customer support as well. In this blog, we will let you know what corporate travel agents are responsible for and the reasons to use their services.
Corporate travel agents, also known as travel management agents, offer travel-related services with perks and much discounts, which can be used to meet the organization’s travel policy and duty of care for corporate travelers.
The corporate travel agent is made up of in-house or independent travel experts who are responsible for monitoring and managing travel expenses and also, arranging traveling for organizations and individual corporate.
REASONS TO SELECT CORPORATE TRAVEL AGENT
A corporate travel agent can be highly beneficial for business for numerous reasons. to give you a better idea of how useful they are, we are giving you some of the main benefits of using travel agents to manage business travel.
A corporate travel agent can provide the organization with various perks, such as discounts on flights and accommodations. Corporate travel agents in the tourism and travel industry often book large numbers of flights and hotel rooms worldwide for individuals. This makes them in an advantageous position regarding getting discounts or better flight rates. Working with a corporate travel agent will likely get a special rate on your corporate travel than if you will make a booking by yourself. However, that’s not the only benefit of using a corporate travel agent, as they are working in the industry for a long period of time, they also have access to upgrades hotel rooms, flights, first-class ground transportation, and VIP lounges.
TIME AND MONEY SAVING
Saving money and time are clear benefits of using a corporate travel agent. Because of their contacts in industries and expertise, they can easily search best deals for you. Most businesses select corporate travel agents that specialized in dealing with clients in the same industry as them. This is a high advantage as experienced corporate travel agents can enhance your travel strategy by saving money and time as well.
ASSISTANCE IN ANYTIME
A corporate travel agent can work as an emergency connection, whatever time your employees need their support or help during, before, or after their travels. If you are traveling internationally or domestically, you will definitely need your travel agent’s support especially if you don’t know how to speak local languages. You even can face some issues during political or bad weather, even during this time your corporate travel agent will rescue your day or night. No matter wherever you are, your corporate travel agent will take the stress out of your issues by connecting their contacts and making sure to sort out everything immediately so you can enjoy your business trip.
As corporate travel agent has years of experience within their field, they give you inside details that are not publically available. Their inside information and vast information keep them on top of the recent happenings in price changes in flight. Another key advantage of their inside knowledge is that the changes in the itinerary can be done without paying any fees. A travel agent makes sure that the changes in itineraries are at a slight or at no rate, hence saving your business money.
BETTER ACCESS TO RESOURCES
A corporate travel agent provides wide access to numerous resources you require to make your business tour go according to your planning. The agents make sure to use the best online tools that determine any factor which is affecting your business trip. The agents can print your flight tickets, ensure your driver will pick you up from the airport on time, find out any potential delays, and numerous other processes to make sure your business trip goes smoothly as possible.
As travel agents have great access to online tools, they can avoid any hurdle that may occur before or during your trip. If flight delays because of weather changes, your travel agent will quickly book an alternative flight. When you use a corporate travel agent, you will not have any worries related to your business trip and also you will be at ease by knowing there is a competent and professional team behind you if any problem arises.
FIND THE RIGHT CORPORATE TRAVEL AGENT
Selecting the right corporate travel agent for your organization must not begin with the agent itself. You must evaluate your own travel policy. Once you are with a clear travel policy, the travel agent you select will also align the services based on your organization’s requirements and needs. You must also know the destination that your employees are likely to travel to and also the budget for these business trips.
The travel agent you are choosing must be based on your organization’s size and the industry you are working in. For instance, if you are a large organization and need to attend business-related events on a regular basis, you will be needed a travel agent that can arrange the right places for meetings and they need to be adaptable enough to make changes in the itinerary at last minute.
Another component to finding the best corporate travel agent is to make sure they fit your organization’s culture. The agents have to work closely with your staff, and for that, they should adhere to your business policies. For instance, if your organization highlights the flexibility of the work schedule for employees who are on business trips, you will need an agent who can abide by that policy as well.
ORGANIZATIONS CAN INCREASE REVENUE WITH THE HELP OF CORPORATE TRAVEL AGENTS
Business traveling on a regular basis can be complicated and costly, especially if the trip has multiple travelers with distinct itineraries. Most organizations have no resources and time to carry out such tasks on their own, which is the reason they work with corporate travel agents. A corporate travel agent not only manages and arranges business trips for companies, but they are beneficial for the hotel industry as they need to make various bookings of rooms on a regular basis.
Most corporate travel agents use a GDS system (global distribution system) for accommodations booking and so much more. The hotels can also have benefits and enhance their profit by connecting with a GDS system. The system provides real-time access to prices of hotel rooms and also, availability. For that, it increases the chances to attract more business travelers.